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Location: Calgary, AB, Alberta, Canada 
Requisition ID: 53284 

Schindler stands for mobility. Mobility needs experts.
Join our team in Calgary, AB.

Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move one billion people every day all over the world. Behind the company's success are over 60,000 employees in more than 100 countries.

With U.S. Headquarters in Morristown, New Jersey, and Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation is the North American operating entity of the Switzerland-based Schindler Group. Schindler is one of the leading global manufacturers of elevators, escalators and moving walks. Schindler employs over 5,000 people in more than 230 locations in North America. The company specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

Branch Administrator - Calgary

Mobility is the goal

Primary Function

The Branch Administrator is responsible for supporting the branch in the areas of reception, facilities, accounts payable, filing, postal and courier coordination, and assists with reporting, invoicing and general activity coordination.

Responsibilities

Reception

  • Answer incoming calls to reception and direct caller to appropriate resource
  • Order office supplies and maintain inventory
  • Coordinate mail and courier preparation, track as necessary to ensure delivery; open, sort and distribute incoming correspondence
  • Greet all parties entering the building and direct to appropriate resources
  • Ensure reception area is organized, ensure area has a professional appearance

Facilities Support

  • Act as liaison between Schindler and property manager to report any issues with building condition, required repairs.
  • Coordinate arrangements with external service providers to support facilities related requests

Finance Administration

  • Process Time and Material (T&M) and Fixed Price (FP) billings
  • Code invoices for accounts payable processing
  • Issue and file purchase orders

General Administration

  • Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
  • Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minutes.
  • Enter records for safety and technical training
  • Coordination of training and maintenance of training logs
  • Prepare various reports utilizing SAP and MS Office as directed
  • Create and maintain field employee databases and files
  • Develop and maintain local administrative procedures
  • Review and support creation correspondence for field employees and customers
  • Provide back up support and coverage for Service and New Installations Coordinators
  • Event planning assistance and coordination
  • Maintain and update manpower contact lists
  • Support Key Account activities as needed included but not limited to invoicing and collections
  • Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)

 

 

 

 

Mobility needs you

Knowledge

  • Post-secondary education, preferable university degree in business / finance related field
  • Experience working in an administrative role is preferred

Critical Skills

  • Proficient in MS Office
  • Communication: Excellent verbal and written communication skills
  • Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
  • Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively  
  • Teamwork: Ability to interact with all levels and foster a teamwork relationship
  • Knowledge of SAP reporting functions considered an asset
 

Do you want to move the future with us?

Send us your complete application.


www.schindler.com

 

Schindler Elevator Corporation is an Equal Opportunity Employer. Our success has been built on innovation and our ability to identify with customers and respond to their needs. But most of all, we've achieved our standing by empowering our employees. We invite you to learn more about our company and to consider what we can offer - not a job, but a career - to people who have the skills and initiative to move ahead with Schindler.

 

We Elevate

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