Your Skills
To provide administrative assistance to Field Managers. Areas include purchasing, accounting, personnelrelations, office procedures, job scheduling, Best Demonstrated Practice performance evaluation, safety andmanpower scheduling
ESSENTIAL FUNCTIONS:
• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts,equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbersand follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliersas required. Expedite order changes.
• Coordinates material, manpower and shipments for service, modernization, repair or new constructionprojects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, reviewviolations and recommend solutions
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by localordinance. Applies for state permits for new installations.
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required bydepartment or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepareoutgoing mail, including email and faxes, maintain contact/address database information, screen phone calland greet visitors. Responsible for maintaining various files, records, logo, and manuals for Field Operationsand Preparation of required reports.