Responsibility:

• Administration:
• a) Stationery: Responsible for implementing policy and procedure related to ordering and controlling stationery. Timely procurement and distribution of stationery Identifying and negotiating with stationery suppliers/printers. Estimating demand and development plan for timely procurement of stationery. Issuing stationery to employees/departments Monitoring and controlling all stationery usage and expenses across locations.
• b) Managing Office Boys Responsible for all locating office boys for both indoor and outdoor work. Managing the housekeeping/pantry and also maintaining housekeeping material.
• b) Negotiate and manage the courier companies for dispatch of documents to other offices within India and abroad.
• c) Smooth functioning of office transport.
• d) Ensure maintenance of all company property in proper condition. e) Uniforms – Ordering of uniforms f) Lease agreements across locations.
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• Facility Management:
• a) Plan/organize and ensure proper cleanliness of the office premises.
• b) He will identify and negotiate contracts for housekeeping, pest control, carpet cleaning, painting, air-conditioning, tea/coffee vending machine, water, ensure cleaning material for toilet cleaning etc.
• c) Monitor the performance of the various contractors.
• d) Managing and identifying guest houses and their up-keep.
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• Utility Office Equipment: Ensure that all utility functions across locations are running smoothly.
• This includes a) Electricity b) Water Supply c) Air-conditioning d) Negotiate and monitor contracts for regular maintenance for all utility services. e) Ensure that break-downs are attended to at the earliest. f) Monitor and ensure timely payment of bills and liaise with Government Agencies or others for eg.Tata Telecom, MTNL, BSES etc.
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• Security & Safety: Ensure the security/safety and health of employees, office equipment and office premises.
• a) Supervise the work of all security staff
• b) Co-ordinate with our security agencies to ensure compliance with Maharashtra Pvt. Security Guard Regulation of Employment Act.
• c) Ensure that basic first aid equipment are properly maintained and stocked in case of emergencies.
• d) To co-ordinate with the safety officer of the company for other safety related initiatives.
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• Project Management: To facilitate the office movement from one office to the other for eg. a) Negotiating with the Estate agent/broker b) Identifying and coordinating with the Architect c) Liasioning for licences for telephone connection, registration of property etc.