Executive & Legal Administrative Support

• Provide comprehensive executive support to senior legal leadership including communications, planning and calendar management, meeting coordination, travel, expense reporting.
• Coordinate complex planning and scheduling across multiple time zones and global stakeholders.
• Prepare presentations, legal reports, spreadsheets and correspondence using Microsoft Office Suite.
• Provide administrative and logistical support to the CEO’s office for special meetings throughout the year.
• Support global executives with travel logistics and admin support during visits.

Paralegal, Legal Operations & Corporate Governance

• Maintain corporate records and support corporate governance including entity documentation, filings, recordkeeping and board resolutions to ensure adherence to internal policies and regulatory requirements.
• Compile and analyze monthly contract reporting, extracting data from internal systems to track contract volume, attorney activity, and turnaround time.
• Support attorneys with preparation, review, and management of corporate and legal documents.
• Support streamlining processes related to pre-qualifications, corporate seal requests, and officer signatures.
• Collaborate with paralegals to establish best practices and troubleshoot operational issues.
• Coordinate the annual collection and reporting of Legal department budget and performance metrics, partnering with cross-functional teams to compile, reconcile, analyze, and prepare reports.

Financial Reporting & SAP Operations

• Manage Year End accrual reporting in coordination with Finance.
• Prepare monthly legal/commercial billing reports and product liability financial reports.
• Perform SAP reconciliation including invoice processing and discrepancy resolution.
• Execute weekly extraction and transfer of invoices from Legal Tracker into SAP, ensuring all batches are accurately processed and reconciled.

Procurement, Vendor Management & Evaluation

• Participate in evaluation and selection of legal vendors, AI tools, and third-party providers.
• Conduct vendor analysis evaluating functionality, user experience, cost efficiency, and service quality.
• Identify cost-saving opportunities and improvements to increase program utility.
• Manage relationships with vendors including Veritext, MCS, CT Corporation, CaseGlide, and ThoughtRiver.

Large Meeting & Event Planning

• Plan and execute biennial Americas Legal Team meeting including sourcing, venue selection, agenda development, travel coordination, and full execution.
• Support planning and execution of annual large-scale corporate meeting (225+ attendees), including venue sourcing, food and beverage planning, hotel registration, flights, logistics, team building,
• meeting app coordination, and event materials.
• Coordinate additional corporate, legal and compliance meetings ensuring seamless execution.

Department Engagement & Training

• Plan and coordinate team-building activities, milestone celebrations, onboarding events, and holiday gatherings.
• Coordinate CLE training sessions and on-site software training.

Systems & Tools

• Utilize systems including SAP, Legal Tracker, Thought River, CaseGlide, SAP, Veritext, CT Corp. and Microsoft Office Suite