PRIMARY FUNCTION / POSITION OVERVIEW:

To provide administrative assistance to Field Managers. Areas include purchasing, accounting, personnel relations, office procedures, job scheduling, Best Demonstrated Practice performance evaluation, safety and manpower scheduling.

ESSENTIAL FUNCTIONS:
 

•    Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
•    Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
•    Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
•    Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
•    Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
•    Compile and transmit monthly EEO accumulations to Department of Labor and general contractors.  Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions
•    Prepare field payroll for Superintendent’s approval.
•    Make necessary arrangements with municipal building departments for inspection as required by local ordinance.  Applies for state permits for new installations.
•    Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
•    Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors. Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.
 

Preferred: Business School or Secretarial Degree