Position: Payroll Specialist

Location: Chakan, Pune

Roles & Responsibilities

Payroll Management –

• Ensuring timely payroll process and accurate payout for large set of employees
• Coordinate with stakeholder for collecting payroll inputs and its validation before submission to Payroll agency.
• Maintaining Payroll records and keeping track of period base payouts.
• Ensuring that payroll is accurate and compliant with all relevant laws, regulations, and company policies.
• Coordination with Payroll agency for getting Payroll reports, Provisions and ensure timely submission with Finance for accounting.
• Coordinate with agency for Income tax investment declaration and submission of actual proofs of employees.
• Effective management of employee’s queries/request through ticketing tool.
• Preparing and submission of Leave and gratuity data for actuarial report.
• Coordination with gratuity trust for settlement of gratuity claims.
• Preparing and submission of ad-hoc payroll report/data as per requirement of stakeholder.
• Staying updated with the latest payroll regulations, tax laws, and labor laws of state and central.
• Arrangement & submission of required documentation for the death claims for Insurances and social security benefits.
• Effective Exit management – Timely processing of full and final settlement and payment.
• Implementing and adherence of Maker-Checker for payroll inputs and ad hoc payouts.
• Conducing periodic payroll audits to find out inaccuracies and discrepancies.
• Ensure to submit required data in various audits and addressing all queries of auditors.
• Maintain confidentiality and data security standards for all payroll-related information.
• Active participation in process improvement initiatives of Payroll and HR processes.

Employee Query Management-

• To manage employee queries, especially through the online tool, on a time bound manner

Statutory Compliance –

• Timely submission of employee’s data including new hires for registration under various laws / statutory benefits schemes.
• Ensure to timely & accurate submission of statutory deduction reports to compliance vendor for generating challans / submission of compliance data.
• Co-ordinate with Finance for statutory payouts / remittance well before due date.
• Co-ordinate with compliance vendor for PF claim settlements of exit and active employees.
• Submission of compliance data to stakeholder as per customer requirements in collaboration with Business and compliance vendor.

Knowledge and Skills:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Good in written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with excellent interpersonal skills.
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Forward looking thinker, who actively seeks opportunities and proposes solutions