Loading...
Share this Job

Location: Toronto, ON, Ontario, Canada 
Requisition ID: 54835 

 

Schindler stands for mobility. Mobility needs experts.
Join our team in Toronto, ON.

 

Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move one billion people every day all over the world. Behind the company's success are over 60,000 employees in more than 100 countries.

 

With U.S. Headquarters in Morristown, New Jersey, and Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation is the North American operating entity of the Switzerland-based Schindler Group. Schindler is one of the leading global manufacturers of elevators, escalators and moving walks. Schindler employs over 5,000 people in more than 230 locations in North America. The company specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

 

Branch Administrator/ Receptionist- Toronto

 
Mobility is the goal

Primary Function

The Branch Administrator is responsible for supporting the branch in the areas of reception, accounts payable, filing, postal and courier coordination, assists with reporting, invoicing and general activity coordination.

Responsibilities

  • Process Time and Material (T&M) and Fixed Price (FP) billings
  • Reception phone duties (for Headquarters and Toronto Branch)
  • Office supplies ordering and maintaining inventory
  • Code invoices for accounts payable processing
  • Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
  • Issue and file purchase orders
  • Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minutes.
  • Enter records for safety and technical training
  • Coordination of training and maintenance of training logs
  • Prepare various reports utilizing SAP and MS Office as directed
  • Create and maintain field employee databases and files
  • Develop and maintain local administrative procedures
  • Review and create correspondence for field employees and customers
  • Provide back up support and coverage for Service and New Installations Coordinators
  • Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)
  • Branch event planning assistance and coordination
  • Maintain and update manpower contact lists
  • Support Key Account activities as needed

 

 
 
Mobility needs you

Knowledge

  • University Degree
  • Experience working in an administrative role is preferred

Critical Skills

  • Proficient in MS Office
  • Communication: Excellent verbal and written communication skills
  • Knowledge of SAP reporting functions considered an asset
  • Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
  • Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively  
  • Teamwork: Ability to interact with all levels and foster a teamwork relationship

 

 

 

We Elevate

Schindler Logo

Apply now »